Atlantic Fisheries Fund (AFF) Advanced payment request

 Download form

Instructions

1.         General

1.1       You may request an advance payment only if your Contribution Agreement allows for advances and if there is an operational need.

1.2      In order to obtain an advance, you must complete the Advance Payment Request form.

1.3      If your Advance Payment Request form is incomplete, it may result in delays and may be returned to you without being processed. You may contact your Program Officer if you have any questions regarding your Contribution Agreement, the advance process or if you need assistance in completing the form(s).

1.4      If there are pre-disbursement or pre-payment conditions in your Contribution Agreement, please submit proof that they have been met when submitting your first Advance Payment Request.

1.5      Your Advance Payment Request must be submitted for costs expected to be incurred in the near future – no more than the next three (3) months. These eligible costs are detailed or listed in your Contribution Agreement, in the Statement of Work.

1.6      You can request additional forms by contacting us toll free at 1-844-795-9718 or via e-mail at RegionalAFF-FPARegional@dfo-mpo.gc.ca. Note that e-mail and fax is not a secure means by which to submit your financial information.

Forms

2.           Advance Payment Request

2.1         Please provide details of your forecasted or expected requirements for future project funds.

2.2         Please group costs to be incurred according to the Eligible Project Costs listed in the Statement of Work (for example, all costs relating to Equipment should be grouped together).

2.3         Please note that the Atlantic Fisheries Fund will not advance funds for the HST/GST that you are eligible to receive as an Input Tax Credit or refund from the Canada Revenue Agency. Please exclude HST/GST from your Advance Payment Request.

2.4        A person authorized to sign on behalf of the Recipient must sign and date the certification section.

2.5        Providing misleading or incorrect information constitutes an event of default under  your Contribution Agreement. In such a case, the Atlantic Fisheries Fund under the contribution agreement, has the right to suspend or terminate any obligations to contribute to the eligible costs and/or to demand the immediate and full repayment of its contribution.

2.6        Your advance must be substantiated or supported, within forty-five (45) calendar days of the end of your approved advance period. Substantiation means that you must complete and submit for a Progress or Final Payment detailing costs incurred and amounts you paid by to the suppliers and/or employees along with copies of receipts for these costs. Further advances will not be processed until you have substantiated all the funds previously advanced.

3.           Declaration of Overdue Amounts Owed to the government

3.1.       You must complete this form when you have any overdue amounts owed to the government. Please describe the nature of the amount(s) and the name(s) of the department(s) to which each amount is overdue.

Advance payment request

Advance payment request
Recipient name:		Project number:			Page:	Of
Contact name:		Payment number:
Contact information:	Has your mailing address, email, telephone number changed? (If yes, please provide new information below)	Yes	No	Period covered: (Maximum 3 months)	From:
					To:
I hereby certify that:					Yes	No
The recipient has overdue amounts owed to the Crown (e.g. remittances for employee deductions, HST/GST, income tax) (If yes, submit the declaration of overdue amounts owed to the Crown form)

I hereby certify that the above-noted costs are eligible project costs and that the forecasted amounts and monthly requirements are accurate and complete knowing that this declaration is of the same force and effect as if made under oath and by virtue of the Canada Evidence Act. I confirm that the requested funds are required to enable the project to be completed and I agree that any monies received as a result of this advance will be applied directly and only to the eligible project costs. I also agree to substantiate the above advance by submitting a claim for progress or final payment within forty-five (45) calendar days of the end of the period covered by this advance.

Recipient or person authorized to sign on behalf of the recipient

Signature: _________________________            Date: _________________________

Print name and title: _____________________________________________________