General instructions

The application process for the Oceans Management Funding Opportunities is now closed.

Purpose: The purpose of this document is to provide applicants with specific instructions for completing the Application for Funding for the Oceans Management Contribution Program.

Introduction:

Please fill out all sections of the application form.
Review the program’s Terms and conditions, which provides further details regarding eligibility requirements

Part 1 - Identification of applicant

Section 1 - Project information

1. Project theme
Indicate the theme that applies to your project. More than one can be chosen if applicable.

2. Project title
The project title indicated here will be used to identify your contribution agreement, so please be sure the name you use is consistent and accurate.

3. and 4. Proposed project start and end dates
Multi-year agreements may be amended annually, as needed. Also, note that this program does not reimburse expenses incurred prior to signature of agreements.

Section 2 - Applicant identification

5., 6., and 7. Legal name, operating name, business number
Please ensure that the legal and operating name and business number are accurate as they will be used to identify your organization for processing payments.

8. Organizational status
Please select the option from the organizational status checklist that best applies to your organization. Please note that the type of participants included in this list are comprised of the list of eligible participants for the Oceans Management Contribution Program (see the Terms and conditions for more details).

9-21. Address information and name of signatory on agreement
Please ensure that all address information is accurate as this will be used for processing payments.

22. Organization’s mandate
Provide a description of the organization’s mandate.

Section 3 - Organization contact

23-33. Contact information
Please ensure that the information provided is up to date.

Section 4 - Project details

34. Project background

In a few sentences, describe your project, context, and what it intends to address
Briefly describe key past and current initiatives relevant to the project proposal
Include how the proposed project will build on this work, including the continuation or update of existing projects and/or addressing a community’s needs
If the project is a continuation of previous work, include the name of the previous project and the program/agency that provided funding. Further details on previously funded projects should be included in your summary of previous funding (see application form).
If similar work is currently being carried out under a separate initiative, be sure to clarify how the proposed project will not duplicate these efforts

35. Project goal and objectives

Depending on the project scope, the overarching goal of the proposed project could be about high-level involvement in oceans management-related work or more focused on specific activities
Objectives are more detailed than goals and describe the actions that will take place to achieve the goal. We suggest listing 2-5 objectives related to your goal
We recommend that the goal and objectives align with the Oceans Management Contributions Program’s purpose and objectives
Sample list of project goals and objectives related to Oceans Management:
- Example Goal 1: To build National Indigenous capacity to monitor and manage marine resources for marine protected areas (MPAs, Marine Conservation)
  - Example Objective 1: Develop scholarship/training program where Indigenous people can apply for training on ecological monitoring for MPAs
  - Example Objective 2: Select 6 winners from the applicant pool to attend training
  - Example Objective 3: Improve the winners’ knowledge and skills on ecological monitoring by bringing them to the training location and leading them through the training program.
- Example Goal 2: To better understand ecological trends in the local clam population and distribution and ensure its ongoing sustainable use by the local community.
  - Example Objective 1: Improve understanding of the historical baseline of clams in the area
  - Example Objective 2: Establish a clam monitoring program that meets the needs of community

36. Measuring expected results

We would like to understand what value this funding will have for your work and what impact it may have on communities and the environment. As part of this application, we have provided you with a checklist of program metrics to help you start thinking about the potential value of your project activities. Select which of the following results apply to your proposed project. You may select more than one, and your project may consider other results not included in this list.
If you select “yes” for a given indicator, please provide a numerical target in the right-hand column, if applicable.
Please describe in more detail what impact you expect your project to have on Oceans Management in Canada, and explain how your project will contribute to the program’s broader expected results in addition to those you selected from the checklist
Note that in the progress and final reports, you will be asked for more details on the measures you used to support achieving these results as well as targets.

37. Language requirements
The Official Languages Act (R.S.C., 1985, c. 31 (4th Supp.)) requires that the Government of Canada promote both official languages and enhance the vitality of Official Language Minority Communities (OLMC) across Canada. It is recognized that projects or organizations funded by Fisheries and Oceans Canada (DFO) through a grants and contributions program may:

have an impact on OLMC; and/or
provide potential opportunities to promote the use of both English and French; and/or
make it possible to promote Canada’s bilingual nature.

Applicants whose project may be delivered in a geographic area with OLMCs or which includes any public events, signage, promotional or other communications may need to consider official language requirements, for example:

offer materials produced with project funds (brochures, kits, handouts, newsletters, reports, etc.) in both official languages
have directional and educational signs produced in both official languages
offer workshop facilitation in both official languages

Any cost related to official language translation is an eligible cost under the program and should be reflected in your Project Budget (see application form) as it applies to your project.

Section 5 – Capacity

38. Expertise
The experience you list can include your own professional experience as well as that of your team.

39. Agreement feasibility
What risks exist for your project? How do you plan to mitigate these risks, and how will these activities be monitored?

40. Collaborative relationships
Collaborators may include financial contributors as well as partners who provide in-kind services.

41. Information sensitivity
What are the risks for media or public-related attention to your project?

Part 2 - Applicant financial information

Section 6 - Proposed project budget

You will be required to provide justification if you are requesting advanced payments for your outlined budget. Please note that advanced funding will only be issued under extenuating circumstances

Project budget eligible expenses for fiscal year:

Describe the specific resources necessary for the proposed project within the following categories. If possible, please note which resources are intended to support longer term (multi-year) capacity needs (e.g., human resources capacity, training, IT equipment) versus shorter term needs (e.g., participation in marine protected area network planning initiative).
For further details on the eligible expense categories as per the Terms and conditions, please refer to the table below:

Eligible expenses	Details and examples
Administrative overhead	Expenses up to 15% of eligible costs of project may be claimed
Salary and wages, and other labour expenses	This also includes contributions to Employment Insurance, the Canada Pension Plan, the Workers’ Compensation Board, the Provincial Pension Plan or other Employee Benefit Plans. Specify the staff (or a portion of a specific position) the proposed project will require, providing details such as function and roles, approximate salary, and whether positions are full-time or part-time, if possible. For example, positions may include (but are not limited to): Technical staff to carry out data collection, Indigenous knowledge collection/ traditional use studies, GIS analysis Guardian, monitor, and/or steward positions Information technology and information management expert Marine biologist or ecologist Risk analyst Proposal writer
Travel and related	Expenses must be in keeping with the National Joint Council Travel Directive: https://www.njc-cnm.gc.ca/directive/d10.
Professional services	Examples: consultants, facilitators, etc.
Utilities	Examples: heating, water, etc.
Materials and supplies	Examples: Ink for mapping printers, printed workshop or meeting materials
Conferences and meetings	Includes organization of and/or participation in conferences/meetings
Rental of facilities	Includes office space, a room, set of rooms, buildings and/or facilities
Rental or lease of vehicles, vessels and aircraft	Expenses must be in support of project activities. Example: Research vessels may be rented or leased to complete marine field work Note: purchase of large capital assets such as buildings, vehicles and marine vessels are ineligible expenditures.
Training	Training may be related to (but not limited to): GIS and mapping technology Guardian, monitor, environmental technician roles, including: Environmental monitoring (e.g., training to use sampling and sensor technologies for data collection and water quality testing) Natural resource management Marine safety and emergency response The use of the above-listed tools, e.g., data analysis training, database and advanced software training, and operation of cameras and drones Professional development and other general skills training
Equipment and gear purchase or rental	Outline the required purchase or rental of equipment/gear and the approximate cost. Examples include (but are not limited to): Vessel navigational instruments (e.g., radar) Environmental/ biological monitoring and sampling equipment, such as weather stations, sensor technologies, cameras (underwater, drones, etc.), sensitive data collection tools, and mobile tracking devices Repair and maintenance of equipment/gear
Software and computer equipment	For example: Software for advanced environmental modelling, collaborative project management, and GIS and web mapping Databases and storage software for data and knowledge Business management software (e.g., professional development or human resources support tools)
Repair and maintenance	Example: repair and maintenance associated with the equipment and gear listed above.
Housing	Example: Rooms/Homes/Spaces being rented or bought
Scholarships	Example: Student loans, grants, scholarships, and bursaries. Money that has helped with paying for college, university, apprenticeship, etc.
Printing and Publishing	Example: Work for print or online publication
Telecommunications, communications/network, data communication, image/video communication services	Example: Video services over wire, radio, optical, or various communication methods that required funding
Postage, parcel post, courier services	Example: Postage or parcel services that were/are being used
Insurance expenses	Example: Insurance for vehicles, homes, persons, any sort of insurance that covers liability over property/ownership
Monitoring and reporting	Example: Any monitoring or reporting when it comes to the program
Hospitality and related expenses for Travel, Hospitality, Conference and Events	Example: Travel expenses, conference rooms, event rooms, any expense when it comes to the hospitality for these type of reservations
Honoraria for elders and/or Indigenous knowledge holders	Indigenous Knowledge holders in recognition of providing Indigenous knowledge or community knowledge relevant to the initiative
Ceremonial costs	Example: Costs for ceremonial purposes
Federal and Provincial taxes, only after credits and reimbursements have been considered	Funding Recipients do not render services or provide goods and, therefore do not charge GST/HST to departments. In addition, program payments which are made for a public purpose, such as grants and contributions provided by DFO/CCG to Funding Recipients, will not normally be liable to the GST/HST. Funding Recipients who normally pay GST/HST on purchases of goods and services that are part of the eligible costs under a contribution agreement, departments can approve, as part of the eligible costs, the GST/HST paid on goods and services that are eligible costs when the amount of tax will not, or will likely not, be refunded or credited to the recipient by the CRA. Recipients who are only entitled to a CRA refund or credit on a portion of the GST/HST paid on goods and services that are eligible will be allowed to claim only the portion of tax not refunded by the CRA. They may, in carrying out their funded project or activity pay GST/HST (i.e., on materials, supplies, and equipment). In these situations, department has its position to reimburse the eligible costs including GST/HST the recipients have paid. Example: Recipients who are GST registrants may be entitled to input tax credits from the CRA in respect of tax paid when certain conditions are met. When recipients are not GST registrants, they may still be entitled to a partial rebate of any tax paid. Rebates may be claimed by the following public bodies at different percentages: Hospitals, Schools, Universities or public colleges, Municipalities, Charities or Qualifying Non-profit Organizations. Please verify your recipient’s GST/HST status when determine the eligibility of costs.

Section 7 – Funding disclosure

Has your organization applied to the Oceans Management Contribution Program or any other DFO contribution program for your proposed project? Please select Yes or No. If “Yes”, please provide a list of other DFO contribution programs that you are applying to.
Please list all sources of funding regarding previous financial support received from the Department of Fisheries and Oceans and from other levels of government (federal / provincial / territorial / municipal), within 5 years of the application date, for this or any other project. Information must be entered in your Summary of previous project funding (see application form).
when applicants disclose all sources of funding, this can:
1. help applicants identify where synergies may be found within existing or past work that can be built upon to maximize positive outcomes
2. ensure funding decisions are based on a clear understanding of what resources currently exist
3. improve coordination of funding decisions among contribution programs, to the extent possible
4. reduce duplication of work among similar projects
Other sources of project funding could include funds from other contribution programs; see the Terms and conditions for examples of relevant programs and include this information in your Summary of previous project funding as appropriate. This will help to ensure funding decisions are better coordinated among contribution programs and are based on a clear understanding of what resources currently exist
financial contributions: actual dollar value or revenues/funding received from other organizations
in-kind contributions: could include, for example, the use of a marine vessel or monitoring equipment that has been loaned to the community, services (such as documentation review, etc.)

Section 8 – Disclosure

In this section, please disclose whether you are using the services of:

a former public servant
a lobbyist or
a departmental official or reviewer, in the capacity outlined in the application form

Section 9 - Declaration

Please include signatures from official representative(s) of the applicant’s organization in accordance with the organization’s by-laws or other constituting documents.

Date modified:: 2022-12-19

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