Instructions: Completing the application form for the Atlantic Fisheries Fund

The following direction will help you fill out your application form for the Atlantic Fisheries Fund (AFF).

On this page

• Applicant profile
• Project information
• Ownership
• Governance and management
• Required information and documents
• Disclosures
• Consent and certification

A. Applicant profile

1) Applicant information

Full legal name of applicant
Enter the full, legal name, including all given names if applicable (e.g. as identified on a birth certificate), of the applying individual or organization . If the project is selected for funding, you’ll enter into a contribution agreement with Fisheries and Oceans Canada (DFO). Payments will be made out to this organization/individual’s name, so it must be accurate and complete.

Operating name
If the operating name is different from the full legal name of the applicant, provide it here.

Fisher Identification Number
If the applicant has a Fisher Identification Number (FIN), provide it here.

Civic/street address
Provide the street name, number and postal code of the applicant.

Mailing and courier address
If the applicant’s mailing and/or courier address is different from the civic address above, provide it here.

Business number/HST number
Provide the business number (or charitable registration number) and HST number separated by a “/,” if both are applicable. Usually the applicant will provide one or the other. In some circumstances, such as where there are multiple applicants, both may be applicable and should be provided.

Website address
If the applicant has a website for their business, provide its address here.

Current number of full time employees
Provide the number of full time employees employed by the applicant.

2) Primary contact

Full legal name, title, telephone number, other/cell number, fax number, email address
Provide the name, business telephone number, cell or other contact number, fax number and email address of the individual that should be contacted if additional information is required.

Authorized signing authority
Using the check boxes, indicate whether the primary contact is legally permitted to sign official documentation on behalf of the applicant. The primary contact does not require signing authority, but it is helpful to know whether they do in advance of contacting them.

3) Preferred language of correspondence

Using the check boxes, indicate which official language (English or French) that the applicant would like to receive all correspondence.

4) Type of organization

Using the check boxes, indicate what type of organization the applicant falls under.

Note: individual fish harvesters applying should select “sole proprietorship.”

Organizational description
Provide a general description of your institution/body/organization’s (or of the group implementing the project) main activities and the products and/or services it provides. Please include details on the capacity and expertise required to achieve the proposed project results.

5) Self-declaration applicant profile

The completion of this section is optional for all applicants. The data collected will be used for statistical and reporting purposes and will not impact the eligibility of applicants.

B. Project information

1) Physical location of the project

Provide the name of the city/town and its respective province of where the project will be implemented (e.g. city/town, province).

2) Project name

Provide a brief name of the proposed project (e.g. Company Name Gear Efficiency Project).

3) Briefly describe the project

Provide a brief description of the proposed project (e.g. Purchase and install gear automation equipment.).

4) Estimated total project costs

Provide the estimated total project costs (based on acquired quotes), in Canadian dollars.

5) Amount requested from AFF

Provide the total amount being requested from AFF (based on eligible activities), in Canadian dollars.

6) Previous DFO assistance

Indicate, using the check boxes, whether the applicant has ever received monetary assistance from DFO before through AFF or any other grants and contributions program.

7) Financial or legal commitments

Indicate, using the check boxes, whether the applicant has already made any financial or legal commitments for the project.

8) Details for part 6 and 7

If the applicant selected “Yes” to either question in Part 6 or 7, provides the details of the circumstances.

If the applicant selected “No,” skip to Part 9.

9) Estimated start date of project

Indicate when the applicant estimates that the project will start using the date format of year/month/day (YYYY/MM/DD).

10) Estimated completion date of project

Indicate when the applicant estimates that the project will be complete using the date format of year/month/day (YYYY/MM/DD).

11) Balance of funding description

AFF will contribute up to a maximum allowable cost (up to 80% dependent on the size and type of organization the applicant is) so there will be a balance of funding that will need to be accounted for. Please describe where this balance of funding will come from such as non-cash contributions (organizations only), cash from operations, short-term loan or a line of credit.

C. Ownership

This section of the form is reserved for companies and partnerships. All other applicants can skip this section and go directly to Section D – Governance and management.

1. Provide the following information about the principal owners of the applicant (e.g. company or partnership):
   • Surname
   • Full, legal given name(s) – as per birth certificate
   • Percentage of ownership
   • Whether the person is active in the company – use the check boxes to indicate “yes” or “no”
   • Position/role the principal owner has within the company if you indicated “yes” on being active in the company
2. Provide the following information for any parent company, subsidiaries, and any affiliated or related business entities:
   • Name of the business – the legal name
   • City/town where it is located
   • Nature of the relationship between the applicant and the company (e.g. parent company, subsidiary, affiliated or related business entity)
   • Contact person – individual who can speak on behalf of the company
   • Telephone number – of the contact person

D. Governance and management

In this section, applicants are asked to provide more information regarding their key management personnel (if applicable), professional advisors and financial institutions.

1. If applicable, provide the following information for each directors/members of the board and the key management personnel of the applicant:
   • Surname
   • Full, legal given name(s) – as per birth certificate
   • Title/position on the board
   • Years of service
   • Whether the person is active in the company – use the check boxes to indicate “yes” or “no”
     
2. If applicable, provide the following information regarding the applicant’s accountant, lawyer, insurance company, consultant and any other professional advisor:
   • Name
   • City/town where they work
   • Contact person, if different from the name provided, who can speak on behalf of the professional advisor
   • Telephone number – to contact the professional advisor
     
3. Provide the following for the applicant’s bank/financial institution:
   • Name of the institution
   • City/town where the institution is located
   • Contact person – individual who can speak on behalf of the company
   • Telephone number – of the contact person

E. Required information and documents

While completion of this section is optional for applicants, submitting the required information outlined within this section is mandatory. This section is intended to assist applicants in ensuring that they have provided all required information to assess their application by having check boxes for each requirement. Using the check boxes, applicants should indicate which documents they have attached to their application package, based on the type of applicant they are. The list has been split for the documents relevant to commercial applicants and not-for-profit/other applicants.

While three types of plans are listed for each type of applicant, please select the most appropriate plan to attach to the application (as per the applicable Project Proposal Guide) as only one of the three (in addition to the other listed documentation) is required:

• Business/marketing plan
• Research and development plan
• Science research proposal

F. Disclosures

Applicants should use the check boxes provided to answer questions under the following subjects:

1. Environment
2. Duty to Consult (DTC) potential with Indigenous groups or communities
3. Legal considerations
4. Material contracts
5. Taxes
6. Other government (municipal, provincial or federal) funding you’ve applied for or received for this project
7. Conflicts of interest

Additional details can be noted in the space provided. Please reference which question the additional details are being provided for.

G. Consent and certification

The applicant should review all 10 certification statements and provide:

• signature of an authorized official, as per the last question of Section A.2)
• printed name of the authorized official who has signed
• title of the authorized official signatory
• date and location of when and where the application was signed

By signing the application, the applicant confirms:

• that they are an authorized official
• that all information contained in the application form is accurate and complete (including all attachments as noted in Section E)
• that they have read and understood the Consent and Certification section
• that they also consent to the collection, use and disclosure of the information as described