Application form for the Aboriginal Fund for Species at Risk
On this page
- Timelines and how to apply
- 1. Applicant information
- 2. Proposal background
- 3. National priorities
- 4. Regional priorities for aquatic projects
- 5. Project overview
- 6. Annual work plan
- 7. Project support
- 8. Project budget and expenditures
Important:
As all aquatic AFSAR proposals are administered by Fisheries and Oceans Canada (DFO), applications must be prepared and submitted as per the instructions provided.
Timelines and how to apply
Expressions of interest (EOI)
Though not mandatory, the AFSAR programFootnote 1 strongly recommends that applicants submit a completed Expression of interest (EOI) form to the appropriate regional email address prior to submitting the full application. Doing so will allow for early contact with DFO's Regional Coordinators and facilitate feedback on application and/or proposal development prior to evaluation. EOIs will be accepted until November 8, 2024.
Application form
The following sections of this document constitute your application to the AFSAR program's aquatic project funding cycle. Please refer to the Aboriginal Fund for Species at Risk – Aquatic Projects Program Guidelines as you complete your application for more detailed information on program eligibilities, objectives, priorities, and results.
Applications must be submitted to the appropriate regional email address by 23:59 Pacific Standard Time (PST) December 13, 2024.
Note:
Extensions to the application deadline due to personal considerations or minor technical difficulties will not be granted.
Applicants should receive a notification of a successful submission of an application within 5 business days of the application deadline. Contact your Regional Coordinator if you have submitted an application but have not received this notification.
1. Applicant information
1.1. Full legal name of applicant : Footnote 2
1.2. Business and/or band number:
1.3. Organization type:
1.4. Organization description and mandate (max. 100 words) : Footnote 3
1.5. Principal applicant/representative : Footnote 4
1.6. Project manager:
1.7. Address : Footnote 5
1.8. Web site address (if applicable):
1.9. Stewardship program/project delivery experience Footnote 6 (max. 250 words):
1.10. Team members Footnote 7
2. Proposal background
2.1. Project title : Footnote 8
2.2. Primary province/territory:
2.3. Links to AFSAR program objectives (max. 250 words): Footnote 9
2.4. Program expected results:
2.5. Target and benefitting species:
2.5.1. Target species
List the species at risk that is/are directly targeted by this stewardship project. Target aquatic species must be listed on Schedule 1 of SARA, or have been assessed by the Committee on the Status of Endangered Wildlife in Canada (COSEWIC) as Endangered, Threatened, or of Special Concern (see the Public Registry for more information).
a) Species name (common and scientific) | b) Population (if relevant) | c) COSEWIC status | d) SARA Schedule 1 status | e) Provincial / Territorial Status (If applicable) | f) Recovery Strategy in place (Y / N) | g) Cultural Significance of Species (if applicable)? |
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Enter species name. | Enter population name. | Select 1. | Select 1. | Provincial/Territorial Status | Select 1. | Describe significance here. |
2.5.2. Benefitting species
List the species that would most likely benefit from this stewardship project but that are not specifically targeted by the activities. Benefitting species may be SARA-listed or not. (Maximum 20).
a) Species name (common and scientific) | b) Population (if relevant) | c) COSEWIC status | d) SARA Schedule 1 status | e) Provincial / Territorial Status (If applicable) | f) Recovery Strategy in place (Y / N) | g) Cultural Significance of Species (if applicable)? |
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Enter species name. | Enter population. | Select 1. | Select 1. | Provincial/Territorial Status | Select 1. | Describe significance here. |
2.6. Project locations and coordinates Footnote 10
Location name | Habitat description (ecosystem Type) | Latitude (decimal degrees, e.g. 45.425533) | Longitude (decimal degrees e.g. -75.69248) | Specific Location (nearest town or city) |
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Enter location name. | Enter habitat description. | Enter latitude here(dd.ddddd). | Enter longitude here (-ddd.ddddd). | Enter nearest town/city. |
2.6.1. Importance of site for the target species (150 words max.):
2.7. Permitting
It is your responsibility to acquire the necessary permits for the proposed project. You must verify with Environment and Climate Change Canada, Fisheries and Oceans Canada, or the Parks Canada Agency whether you require a SARA or other permits prior to undertaking your project. Additionally, you have the responsibility to ensure that all necessary provincial and/or territorial permits are acquired. Please contact your AFSAR Regional Coordinator for further information.
If yes, list the types of permits required for your project, whether you have applied for it, and the expected date that the permit will be issued (if known).
Project activity # | Permit or authorization type | Permit application submitted? | Expected date of issue | Issuing Authority |
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Add Activity Number | Add permit type | Select 1 | Enter a date. | Enter permit issuer |
3. National priorities
3.1. Activities described in federal SARA recovery documents:
3.1.2. If yes, please outline Footnote 13 how the project will implement priority activities described in federal SARA Recovery Documents:
3.2. Multiple-species and multiple-partner projects within important habitat areas:Footnote 14
Include the following information: the name of stakeholders/partners involved, and a detailed description of the role of each stakeholder/partner in fulfilling project objectives.
Stakeholder / partner | Description of role in project | Contact information (name, email, phone#, if applicable) |
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Enter partner/stakeholder name here. | Enter description of partner role here. | Enter contact info here (if applicable). |
3.2.5. If yes, please describe how the project and its activities will address critical and/or important habitat for the target species:
3.3. Activities that address threats described in federal SARA recovery documents or COSEWIC species assessments
If yes, describe each threat and how the project activities will address it:
- Specific threat(s) related to the habitats and/or SAR, as presented federal SARA Recovery Documents.
- Example: habitat quality and quantity: Barriers to fish passage
- What do the federal SARA Recovery Documents recommend to address this threat? (not applicable for unlisted species at risk)
- Example: continue to review freshwater habitat quality, quantity, and use by iBoF Salmon populations
- Describe how proposed project activities will address(stop/monitor/mitigate) identified threats.
- Example:(Activity 5) conduct habitat assessments and develop a database of information on current or existing threats and proposed mitigation efforts
- Describe how the direct and intermediate outcomes of the project activities will be measured.
- Example: extent of habitat covered by assessment
- Direct outcomes could include:
- total habitat area improved or managed
- number of SAR threats stopped, removed, or mitigated
- SAR monitoring results
- number of individuals directly or indirectly engaged through outreach
3.4. Capacity developmentFootnote 18, including the documentation and management of Indigenous Knowledge (IK) as it relates to Species at Risk.
3.4.2. If yes, please describe how these activities and investments support or contribute to enhanced community or organizational capacity:
If yes, please describe:
a) How your project activities support the documentation of IK as it pertains to SAR:
b) How the IK or ATK documented through this project will be managed within the community
4. Regional priorities for aquatic projects
Information on the aquatic priorities for your specific region can be found in Appendix 1 of the program guidelines, online, or by request through your regional coordinator.
If yes, please list them and describe the project activities that will correspond to each.
Regional priority | Project activity |
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Click here to enter regional priority. | Enter project activity that addresses regional priority. |
5. Project overview
5.1. Executive summary (max. 250 words):
The Executive Summary is a brief synopsis of the proposed project including the activities to be accomplished using AFSAR contributions and matching funds or in-kind contributions. It must contain sufficient information to stand alone during the review and approval phases, and be suitable for public consumption through relevant communications products (including federal).Be sure to spell out acronyms, and do not assume that the reader is familiar with or has read the full proposal.
Note:
This summary may be published and made available to the public. It may be edited prior to publication and forms an essential basis of the proposal review process, so please be thorough and connect your project to recovery for the species and the program's expected results.
The Executive Summary should clearly demonstrate how the proposal addresses each of the following items:
- Overall purpose: What is/are the project goal(s) and objective(s)? (1 to 2 sentences). Where a project builds on or continues past results/efforts, please identify.
- Project area(s): Identify the province(s)/region(s)/main geographic area(s) where the work will take place.
- Species: Name the target SAR and their status (as per SARA Schedule 1 listing or, COSEWIC assessment).
- Threats: What is/are the main threat(s) that the project will address?
- Main activities: Without repeating workplan details, provide a general explanation of how the activities will achieve the project objective(s).
- Project timing: When do the activities need to be carried out to achieve the project objective(s)?
- Anticipated project benefits/outcome: How will the project contribute to the recovery of the target species?
- Program expected results: Identify which of the AFSAR Expected Results will be addressed by the project how it/they will be achieved.
- Performance evaluation: Describe how the project will positively impact the recovery of species and their habitats, and how this impact will be measured (e.g. indicators, comparison to baseline data, etc.).
Note:
This summary may be published and made available to the public. It may be edited prior to publication and forms an essential basis of the proposal review process, so please be thorough and connect your project to recovery for the species and the program's expected results.
5.2. Links with other projects:
Describe how your proposed project will be linked with other stewardship and conservation programs, projects, and activities in the target area? How will these linkages be maintained or enhanced? Provide evidence to support your project's integration with current initiatives (e.g., letters of support).
6. Annual work plan
Notes:
- Please pay particular attention to details you submit under the Annual Work Plan. This information will be scrutinized by reviewers and, if your project is approved, will form the basis of your Contribution Agreement and associated reporting templates.
- For all surveys, inventories, and monitoring activities, section 6.5 must be completed.
- For all project and program evaluation activities, section 6.6 must be completed.
- For all outreach-based activities, section 6.7 must be completed.
- Only describe activity types relevant to your project.
- For each proposed project activity choose 1 activity category from the dropdown list of eligible activity categories. Footnote 19
- For each activity, provide an estimated cost attributed to AFSAR. These amounts should match what is listed in the Project Budget and Expenditures of Section 8.
- Provide an estimated start and end date for each activity.
- Describe each task related to the project activity as linked with Sections 3.3 and 4.1. Be sure to list all of the target species that the activity relates to as well.
- Describe the expected results/anticipated outcome of the activity.
- Provide a list of the deliverables you will provide to demonstrate the end results of each activity (i.e. summary report, photos, design plans).
6.1. Annual work plan for 2025-2026
Annual work plan for 2025-2026 |
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6.2. Annual work plan for 2026-2027 (if applicable)
Annual work plan for 2026-2027 |
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6.3. Annual Work Plan for 2027-2028 (if applicable)
Annual Work Plan for 2027-2028 |
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6.4. Surveys, inventories, and monitoring
If you will be using surveys, inventories, or monitoring as part of your project activities, explain how these results will be used to improve the conservation of the species and/or its habitat over the next 2 years? (25 lines max)
6.5. Project and program evaluation
Please address:
- The specific methods (qualitative or quantitative) you will use to evaluate the outcome of your project's activities (e.g., immediate (6–24 months) and long term outcomes (2–5 years))?
- The specific methods (qualitative or quantitative) you will use to measure improvements that your project has made in the recovery of your target SAR?
6.6. Outreach activities
Please complete this section for all outreach activities listed in sections 6.1, 6.2, 6.3.
Outreach activity from section(s) 6.1, 6.2, 6.3 | Target audience | SAR recovery action addressed | Describe how the activity will lead to the identified recovery action | When do you expect this recovery action to occur as a result of your outreach activity |
---|---|---|---|---|
Example: Members of the First Nation community will provide cultural interpretive talks to visitors of the Ecological Reserve | Example: Visitors of the Ecological Reserve at the Observation Station | Example: Reducing the impacts of whale watching on whale SAR | Example: Visitors to the Reserve will gain knowledge on the natural history of the animals, and ways to minimize their impact while viewing them in the wild. This will include promoting the Be Whale Wise Viewing Guidelines for observing marine wildlife. Participants will be asked to accept, adopt and promote the Be Whale Wise Guidelines and practices. Within a 5-year timeframe, it is expected that previously observed whale/public interactions on the Ecological Reserve will be reduced.. | Enter the expected date |
6.6.1. Reaching the target audience for outreach activities
- How will you evaluate the effectiveness of your outreach activities related to SAR recovery action? Were your message(s) received and understood by your target audience? What form of quantitative or qualitative measurement will you adopt to better evaluate outreach effectiveness? For example: workshop exit surveys or interviews with community members.
- What lessons were learned from previous outreach and education activities and how does this proposal improve on those activities? Explain what has changed. (If applicable)
7. Project support
Instructions for columns:
- List organizations or individuals that will be making contributions to this project including all federal (except AFSAR funding), provincial, municipal, private sector, foundation, non-government, and Indigenous groups; (for all federal contributions , please specify the program and or source of funding [cash and/or in-kind]. Federal contributions must be listed; however, federal contributions cannot be used as match for AFSAR funds.)
- Describe what and how much support will be provided (e.g. loan of vehicle, services of a graphic designer, cash, etc.) and how the value of each supporting contribution is calculated (e.g., if an equivalent graphic designer would charge $35/hr enter: 10hrs at $35/hr).
- and d) Indicate the contribution is cash and/or in-kind. Proof of contribution will be requested at a later stage.
- Enter the total of c) plus d) for each line.
- Indicate whether or not the support (e.g. applications to various foundations) has been confirmed at the time of proposal submission.
- If known, indicate the date when this support will be received.
Note:
Please copy and insert/paste as many lines or rows as you need. Alternatively, an optional Activity Budget Spreadsheet (available for download) may be used to complete this section.
7.1. Sources of support for 2025 to 2026
a) Organization/Name | c) $Value (cash) | d) $ Value (in-kind) | e) Total support $ | f) Confirmed (yes/no) | g) Date to be received |
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b) Description of support offered | |||||
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$Enter amount. | $Enter amount. | Sum total support amount for this row here | Select 1. | Select date. |
Total | Sum total support amount for this column here | Sum total support amount for this column here | Sum total support $ from all sources here |
7.2. Sources of support for 2026 to 2027 (if applicable)
a) Organization/Name | c) $Value (cash) | d) $ Value (in-kind) | e) Total support $ | f) Confirmed (yes/no) | g) Date to be received |
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b) Description of support offered | |||||
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$Enter amount. | $Enter amount. | Sum total support amount for this row here | Select 1. | Select date. |
Total | Sum total support amount for this column here | Sum total support amount for this column here | Sum total support $ from all sources here |
7.3. Sources of support for 2027 to 2028 (if applicable)
a) Organization/Name | c) $Value (cash) | d) $ Value (in-kind) | e) Total support $ | f) Confirmed (yes/no) | g) Date to be received |
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b) Description of support offered | |||||
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$Enter amount. | $Enter amount. | Sum total support amount for this row here | Select 1. | Select date. |
Total | Sum total support amount for this column here | Sum total support amount for this column here | Sum total support $ from all sources here |
8. Project budget and expenditures
Using the table below, provide a detailed budget for the project and specifically the amount requested from AFSAR. Provide a detailed description of each expenditure, including how the value was calculated (e.g., assistant coordinator, 3 months at $2,000/month), and how much of the expenditure will come from AFSAR funding and how much will come from Matching Funds (cash and/or in-kind). Add or delete rows as required. See the Aboriginal Fund for Species at Risk – Aquatic Projects Program Guidelines for more information regarding eligible expense categories.
Note:
Please copy and insert/paste as many lines or rows as you need. Alternatively, an optional Activity Budget Spreadsheet (available for download) may be used to complete this section.
8.1. Project budget for 2025 to 2026
Eligible expense category | AFSAR Requested funds ($) | Description/details | Matching funds | Total amount (AFSAR + Match) | |
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Cash amount | In-kind amount | ||||
Activity: activity # + eligible activity category + title of activity]. | |||||
Choose an expense category. | Enter amount. | e.g. Includes: phone, fax, internet, utilities, office supplies, materials, cell phone plans. | Enter amount | Enter amount. | Enter total amount for this expense (AFSAR + Matching). |
Sub-total | Enter AFSAR $ activity subtotal here | Enter Activity Cash Match subtotal here | Enter Activity in-kind match subtotal here | Enter Activity AFSAR+Matching $ subtotal here | |
Grand total | Enter grand total here | Enter grand total here. | Enter grand total here | Enter grand total here |
8.2. Project budget for 2026 to 2027 (if applicable)
Eligible expense category | AFSAR Requested funds ($) | Description/details | Matching funds | Total amount (AFSAR + Match) | |
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Cash amount | In-kind amount | ||||
Activity: activity # + eligible activity category + title of activity]. | |||||
Choose an expense category. | Enter amount. | e.g. Includes: phone, fax, internet, utilities, office supplies, materials, cell phone plans. | Enter amount | Enter amount. | Enter total amount for this expense (AFSAR + Matching). |
Sub-total | Enter AFSAR $ activity subtotal here | Enter Activity Cash Match subtotal here | Enter Activity in-kind match subtotal here | Enter Activity AFSAR+Matching $ subtotal here | |
Grand total | Enter grand total here | Enter grand total here. | Enter grand total here | Enter grand total here |
8.3. Project budget for 2027 to 2028 (if applicable)
Eligible expense category | AFSAR Requested funds ($) | Description/details | Matching funds | Total amount (AFSAR + Match) | |
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Cash amount | In-kind amount | ||||
Activity: activity # + eligible activity category + title of activity]. | |||||
Choose an expense category. | Enter amount. | e.g. Includes: phone, fax, internet, utilities, office supplies, materials, cell phone plans. | Enter amount | Enter amount. | Enter total amount for this expense (AFSAR + Matching). |
Sub-total | Enter AFSAR $ activity subtotal here | Enter Activity Cash Match subtotal here | Enter Activity in-kind match subtotal here | Enter Activity AFSAR+Matching $ subtotal here | |
Grand total | Enter grand total here | Enter grand total here. | Enter grand total here | Enter grand total here |
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